[BUILDER / DEVELOPER COMPANY LOGO] [COMPANY NAME & ADDRESS] CIN: [Company Corporate Identification Number] Contact: [Phone Number] | Email: [Email Address] Ref No: ____________________ Date: DD/MM/YYYY To, [Buyer's Full Name(s)] [Buyer's Current Address] Contact Number: ____________________ Email ID: ____________________ Sub: Handover and Physical Possession of Flat No. [____], Floor [____], Tower/Block [____] in the Project Named "[Project Name]" located at [Project Address]. Dear Sir/Madam, We are pleased to inform you that the construction of your residential apartment in our project "[Project Name]" is fully complete. The local municipal authority has inspected the premises and issued the Occupancy Certificate (OC) vide letter/certificate number ____________________ dated ____________________. As per the Agreement for Sale executed between us on DD/MM/YYYY, and upon the successful reconciliation of your account account ledger, we acknowledge receipt of the full and final payment towards the purchase consideration of the flat, including applicable taxes, infrastructure charges, and advance maintenance deposits. There are no outstanding financial liabilities against your name for this unit as of today. Accordingly, we are hereby handing over the vacant, peaceful, and physical possession of the below-mentioned property to you on this day, DD/MM/YYYY: PROPERTY DESCRIPTION: • Flat/Apartment No: ____________________ • Tower/Block: ____________________ • Floor: ____________________ • Carpet Area: ____________________ Sq. Ft. • Super Built-up Area: ____________________ Sq. Ft. • Allocated Parking Space No: ____________________ (Covered/Open) By signing this letter, you acknowledge and agree to the following terms: 1. Inspection: You have inspected the flat, fixtures, fittings, electrical wiring, plumbing installations, and sanitary ware, and find them to be in satisfactory, clean, and tenantable condition in accordance with agreed specifications. 2. Defect Liability: Any structural defects noticed hereafter shall be governed by the applicable provisions of the Real Estate (Regulation and Development) Act (RERA) and the terms of the Agreement for Sale. 3. Maintenance & Outgoings: From the date of this possession letter, you shall be solely liable to pay all future maintenance charges, property taxes, electricity bills, water charges, and other statutory levies applicable to the said flat. 4. Society/Association: You agree to become a member of the Apartment Owners’ Association/Residents' Welfare Association (RWA) as and when formed and abide by its bye-laws. Please sign the duplicate copy of this letter as a token of your acceptance of the physical possession and the keys to your flat. We thank you for your patronage and wish you a wonderful stay in your new home. For, [Builder/Developer Company Name] _________________________________________ (Authorized Signatory Name & Stamp) ----------------------------------------------------------------------------------------- ACKNOWLEDGEMENT BY THE BUYER I/We, [Buyer's Full Name(s)], hereby accept the physical possession of the Flat No. [____] along with [__] sets of keys today on DD/MM/YYYY. I/We confirm that I/We have verified all the amenities, fittings, and documents, and find them to be entirely satisfactory. _________________________________________ _________________________________________ (Signature of Primary Applicant) (Signature of Co-Applicant) Date: ____________________ Place: ____________________ Use code with caution. Step-by-Step Checklist Before Signing the Letter
In a significant move to protect homebuyers, the has standardized the format for the "Offer of Possession" letter. This is crucial for anyone looking for the "correct" format, as UP RERA declared that any other format of the letter will not be valid within the state.
Full names and addresses of both parties.
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If you find defects, note them down in a formal punch list (deficiency list). Hand it to the builder and request a signed written commitment to fix the issues before you sign the final possession letter.
I/We accept the possession with effect from [New Date]. The outstanding amount of Rs. [Amount] as mentioned in your letter is being paid via [Cheque/RTGS] today.
Do not sign a possession letter blindly. Ensure you verify the following items before putting pen to paper: [BUILDER / DEVELOPER COMPANY LOGO] [COMPANY NAME &
Certifies that the building is safe to live in and has valid utility connections. A bilateral agreement between buyer and builder. A mandatory statutory requirement.
host full builder-specific formats that include clauses for owner associations and car parking rights. Legal Format Formal Possession Letter Template
Ensure all outstanding maintenance charges, electricity connection fees, and property taxes are settled or documented properly. Standard Format of a Flat Possession Letter The local municipal authority has inspected the premises
Here’s a you can copy into Word and save as PDF:
Thank you.
From the date of this letter, you shall be responsible for paying Maintenance Charges , property taxes, and electricity bills.
[BUILDER / DEVELOPER COMPANY LOGO & LETTERHEAD] Reference No: ____________________ Date: DD / MM / YYYY To, [Buyer’s Full Name] [Buyer’s Co-Applicant Name, if any] [Buyer’s Permanent Address] Contact Number: ____________________ Subject: Handover of Physical Possession of Flat No. _________ in Project "_________________________" Dear Sir / Madam, We are pleased to inform you that the construction of your residential unit is complete in all respects. The local municipal authority has issued the Occupancy Certificate (OC) vide letter reference number _______________ dated _______________. We have received the full and final payment towards the cost of the flat, parking space, and all other statutory or auxiliary charges as per the terms of the Agreement for Sale executed on DD/MM/YYYY. Details of the Property being handed over: 1. Project Name: ____________________________________________________ 2. Tower / Block No: ________________________________________________ 3. Flat / Unit No: __________________________________________________ 4. Floor: ___________________________________________________________ 5. Carpet Area (Sq. Ft.): ___________________________________________ 6. Parking Slot Allotted (if any): __________________________________ By signing this document, you acknowledge that you have personally inspected the flat and are fully satisfied with the quality of construction, fittings, fixtures, and amenities provided. From the date of this letter forward, you shall be liable to pay all property taxes, utility bills, maintenance charges, and any other statutory levies applicable to the said property. We hereby hand over the physical possession and keys of the aforementioned flat to you today, i.e., on DD/MM/YYYY. We congratulate you on your new home and wish you a prosperous stay. Thanking You, For [Builder / Developer Company Name] __________________________________ Authorized Signatory (Seal & Signature) ------------------------------------------------------------------------- ACKNOWLEDGEMENT & ACCEPTANCE BY THE BUYER I / We hereby accept the physical possession of Flat No. _________ along with the keys and fitting sets. I / We confirm that I / we have no further claims against the builder regarding construction quality or pending work for this unit. __________________________________ __________________________________ Primary Buyer Signature Co-Buyer Signature Name: Name: Date: Date: Use code with caution. How to Convert This Format into a PDF